For the host still counting names in a mailbox
A form in a document collects nothing reliable. The registration form needs a page of its own, with the agenda, the speaker and the number of places sitting above it.
A webinar takes payment in one currency only: a name and an email address. That makes the form the moment the whole invitation exists for, and it is why a form inside a document or a forwarded spreadsheet fails. Answers land in somebody's mailbox, there is no trustworthy count of who said yes, and nobody receives a way in. A form on a registration page fills a register, and that register drives everything after it.
The page around the boxes matters as much as the boxes. Above them sit the title, the date with its time zone labelled, the agenda chapters, the speaker and the number of places. By the time a guest reaches the fields, the decision has mostly been made; your job is not to interrupt it.
There by default, and enough. The email is the mechanism: it carries the confirmation, the private access link and the timed reminders before the start.
Reasonable for a professional session, and handy when a follow-up should reach one segment rather than everyone. Ask one of the two, not both.
Only if you will actually use it. A number you never call is one more reason to close the tab, and it is not a better proof of intent.
The most useful extra question on the page. It shapes what you emphasise, and it arrives beside a name so the answer is attributable.
Worth it when you genuinely run the session differently for two audiences. Otherwise it is a field collecting data for a report nobody writes.
The reason is not elegance. Every question between a guest and their name on a list is a moment to reconsider, and many of them are answered by someone who is not quite decided yet. The number that matters is not how much you learn but how many seats fill, and the page counts views against registrations so the trade is visible in your own records. Anything you genuinely need can be asked during the session, or in the feedback link you send after it.
Cap the room in the same pass you write the form, because the two work together. The limit you set is enforced on the page, a full page says it is full, and a waitlist takes names after that if you switched it on. There is no approval step behind the scenes: a registration is a registration, which is precisely why the number has to be yours to set and honest to keep.
How it works
Name and email, which is every webinar registration that has ever worked. Treat everything else as an addition that has to justify itself.
As text, select or number, in your own wording, with required flags on the two or three answers a plan genuinely depends on.
One number for one session. The page shows places left, then says it is full, then takes names if you want arrivals after that.
Each registrant gets a confirmation with their own access link, the calendar file and a Google Calendar link. You get a list with statuses, out as CSV or PDF.
Questions
No. They type a name and an email, answer whatever else you asked, and they are on the list. Nothing to install and no password to invent mid-decision, which is a large part of why a page fills better than a document.
It cannot. There is no ticketing or payment in this product, so the form collects registrations only. A paid session is handled by you separately, using the list the page produced.
There is no approval gate. What controls the room is the cap you set, which the page enforces, and the waitlist that follows it. Attendees receive their access link on registering, not after a review.
Onto your attendee list, beside each name, with statuses you can mark as registered, attended, waitlisted, cancelled or no-show. The whole thing exports as CSV or PDF when somebody asks for the sheet.
The page stays editable, but earlier registrations keep the answers given at the time, so a change halfway through a campaign leaves two shapes of reply in one list. Settle the form before you send.
Get Started
Name, email, and only what you will read; the cap beside them; the agenda above. That arrangement fills a register without a spreadsheet appearing anywhere.
