For the question every careful registrant asks
Name, email, and then whatever the host chose to ask. The plain answer for both sides of the form: what a registration collects, who is allowed to see it, what the host can take away, and what this product does not claim about any of it.
The irreducible minimum of a webinar registration is a name and an email: enough to confirm a seat and send one person their private way into the session. Everything past that is a choice the host makes. The product lets you add your own questions — company, job title, country, phone, website, what someone hopes to get out of the hour — as text fields, choices, numbers, some of them required.
That choice is where the privacy story actually begins, and it belongs to whoever builds the page. Every extra question is a piece of information arriving in your list, and the honest test for each one is simple: will this answer change what you do before or after the session? A question that earns nothing still collects something.
The short answer, stated plainly: the list is the host's alone. Registrants receive their own confirmation and their own access link; they are never shown a roster of fellow attendees, and one guest's sign-up does not surface on another guest's page. The names, emails and answers sit in the host's dashboard, updating as replies come in, and they go no further unless the host takes them further.
On the messaging side, the pattern is equally narrow. Attendees are contacted by email — the confirmation first, then reminders at 24 hours, 1 hour and 15 minutes before the start if the host leaves them on, and any message the host broadcasts to a segment of the list afterwards. WhatsApp runs in the opposite direction: it notifies the host when someone registers. An attendee's details are not the raw material for a broadcast channel they never chose.
The export is the moment the list stops being a screen and becomes a file, so it is worth knowing exactly what travels.
Every registrant with their name, their email, the answers to whatever you asked them, and the status their row has reached — registered, attended, waitlisted, cancelled or no-show.
The spreadsheet shape, for sorting, filtering by answer, and planning the follow-up before you leave the dashboard.
The printed shape, for your own records or for whoever asks how the session went.
The export carries the list, not the room's address or anyone's access link. The file answers who signed up and what happened, and stops there.
Because trust is built on accuracy, the claims worth refusing matter as much as the ones above. Registration details are not verified against any identity source — a name is as real as the person typing it. Nothing here involves checking attendees into accounts, assigning roles, or signing anyone in, and this page makes no promises about where any file is stored or what certifications cover it. Those are questions for a provider's own documentation, and a host should answer them from fact rather than from marketing copy.
What can be answered from fact: an attendee's name and email go onto the host's webinar list for that session, used for their confirmation and the session's emails, visible only to the host, and exportable only by the host. A form that asks little, a list that stays with one person, and correspondence limited to the session that collected it — that is the privacy arrangement the product actually offers, and it is a defensible one to describe to a guest.
How it works
Name and email carry the confirmation. Add questions only where the answer changes something you will act on, and mark as required only what truly is.
Each registrant's email holds their private access link, an .ics calendar file and a Google Calendar link. Nothing syncs itself into their calendar, and the room's address appears nowhere public.
Reminders go by email and the host can switch them off. Post-session messages are broadcasts to segments of the people who registered — not to anyone else, and not on channels they never used.
The list leaves as CSV or PDF when you ask it to. A host who takes only what they need and files the rest has finished the privacy story correctly.
Questions
No. Each registrant gets their own confirmation with their own access link. The list of names, emails and answers lives in the host's dashboard alone, and never appears on the attendee side of the page.
Registration is for the session: confirmations, the scheduled email reminders, and the host's own messages to people who registered for that webinar. It is not a subscription to anything wider, and the email list the host holds can be exported or left alone.
No. Reminders before the session go by email, at 24 hours, 1 hour and 15 minutes, and the host can turn them off. WhatsApp is used the other way round — to notify the host that someone has just registered.
Neither. The confirmation email carries a calendar file and a Google Calendar link for the attendee to use or ignore, and nothing checks that an email is real or that a name is genuine. The form collects what is typed into it.
As few as will be read. Every field adds friction to the sign-up and rows to a list the host is now holding. If an answer will not change the session, the reminder, or the follow-up, it is data for data's sake.
Get Started
Collect what the session needs, keep the list where only you can see it, and answer a guest's question with the truth: it stayed with the host.
