One address for every channel
The link you put in the email, the group chat and the post is the page itself. It holds your seat limit, writes every sign-up onto one list, and sends each person their own way into the session.
Here is the distinction that saves hosts a lot of awkward replies. The link you advertise is the registration page; the link that opens the session stays private. The page shows what the session is, when it starts with its time zone beside it, and a form to fill. The meeting address — the Zoom, Meet, Teams or YouTube URL you pasted into your dashboard — never sits on the page for the whole internet to copy.
So when a colleague asks whether they should forward the join link to their team, the answer is simple: forward the registration page instead. Everyone who belongs will register, take their own access link from the confirmation email, and appear on your list. Everyone who does not register simply has no way in, which is exactly what you wanted when you capped the room.
One address travels further than a different link per channel, and it keeps every count honest.
The page holds sign-ups against the limit you set. When the last place goes it says the room is full, and if you switched the waitlist on it offers that instead of a dead end.
Every reply lands on one attendee list and it updates as answers come in, with your custom questions attached to each name. Page views and sign-up rate are counted against the same page.
Whoever registers gets the same mail: the time with its zone label, an .ics file and a Google Calendar link, and their own private access link for the day.
Emails at 24 hours, 1 hour and 15 minutes before the start go to everyone registered automatically. You are not pasting the link into three channels and hoping.
The first is building separate links per channel to see where sign-ups come from. The page counts its views and its registrations as one story; it is not built to keep three little counters, and chasing that illusion tends to produce two pages with two seat counts and one confused registrant.
The second is treating a second date as a second link to the same page. One webinar page is one session. If you add a date, build a second page, set its own limit, and share its own address. Marta, who runs training for a housing charity, learned this the hard way when a second intake registered against a list that Tom's group had already filled.
How it works
Describe the session in the web app — or paste your details into Clara and shape it in conversation — then cap sign-ups to the size of the room you actually have and decide on the waitlist.
An unpublished page is invisible to guests, so publish, then copy the live link from your dashboard. Keep it in a note so every channel uses the same characters.
Email, chat, posts, a printed QR: all point at the same address. The page does the counting, so the number never drifts between channels.
Registrations appear as they arrive and WhatsApp nudges you, the host, when someone signs up. Work the list from there; you never have to reconcile a spreadsheet per channel.
Questions
No, and that is the point. The public page carries the session details and the form. Each registrant receives their own access link by email, so the meeting address is not broadcast to everyone who finds the page.
Yes. The page address is shareable by email, chat and SMS, and it can be printed as a QR on paper cards. Scans land on the same registration page, against the same seat count as every other channel.
Your seat limit is the first defence: the page stops sign-ups when the room is full. If the session is meant for a closed group, you can also password-protect the page and share the password with the people you named.
The page address is already short, and shortening services add a hop you cannot control or count. Post the address as it is; on paper, turn it into a QR instead of retyping it.
Get Started
Point every channel at one page, let it hold your seat limit, and give each registrant their own way in. Start free and build the page; the plans that grow with your list are on /pricing.
