For the school running the evening
A link dropped into the class chat is missed by exactly the families you needed. Give the evening a page: the agenda, the time written for relatives abroad, and a list to check before you open.
An information evening is a strange event: attendance is not optional in practice, and there is no way to require it. Two parents will do anything to be there, and the family who most needed the explanation of how the year group changes never saw the message. A bare link in a group chat reproduces that split exactly, because scrolling is where the notice went.
A page changes the mechanics without changing the tone. Families register with a name and email, the evening is described in the order a parent reads it — what is covered, by whom, how long, and how it fits the year — and each registrant gets their own access link. You finish with a list you can look at before the session opens.
Chapters with a duration each: what changes in the coming year, how homework actually works, the questions people always ask, and when it finishes. Parents plan an evening around an end time.
Where the session sits in the year and what it prepares people for. That sentence belongs in the description or an agenda chapter, where it is genuinely shown, rather than in a separate block guests never see.
A speaker section takes a name, a title, a photo and a short biography. For parents, knowing it is the actual class teacher rather than an administrator changes whether they come.
Limit the places to what the meeting holds. The page can show how many are left, and says when it is full, which is a fairer answer than admitting everyone and losing audio.
Grandparents in another country and students on exchange are the usual reason a school evening needs a zone written out. Nothing converts automatically, so spell it yourself.
This is the part that saves a school the follow-up work. When a family registers, the confirmation email goes out on its own carrying three things: their own private access link, a calendar file they can open and add, and a Google Calendar link. Nothing syncs into anyone's calendar from your side, and no account is needed to read the page or register.
Then the reminders do the rest. Emails land at twenty-four hours, one hour and fifteen minutes before the start for everyone registered, unless you switch them off. A parent who registered in a rush three days earlier still gets nudged the morning of the evening, which is the mechanism that turns a sign-up into an attendee.
On the day, the dashboard holds every registrant with a status — registered, attended, waitlisted, cancelled, no-show — and exports as CSV or PDF. That export is what you take into the meeting, and what you use to answer the question about how many families came.
Afterwards the same list is where the follow-up goes: a message to a chosen segment with the slides you prepared, the recording if you made one, and the date of the next evening. There is no certificate produced here and no WhatsApp reminder to families; both are things you either link yourself or send through the channels the school already uses.
How it works
What is covered, who is talking, how long it runs, when it ends. Send that paragraph to Jitabi or fill it in the web app, and the page drafts around it.
Four short segments with durations and one line each on what it covers, so the year-group explanation and the always-asked questions are visibly on the plan.
The zone in words beside the start, the equivalents in the description, and one custom field such as which year group the family is in so the list sorts itself.
Set the places, publish, then send the page link through the newsletter or the class chat with a line asking families to register rather than reply. Before opening, export the names.
Questions
No. They give a name and an email on the page and receive their own access link in the confirmation. There is nothing to install, which is the main practical reason more families complete the step.
Registration is one name and email per person, and the access link belongs to whoever registered. If two adults are coming, both should register; if one is watching with the family, one registration covers the evening.
Not through this page. Reminders to registered attendees are emails at twenty-four hours, an hour and fifteen minutes before the start, and you can switch them off. WhatsApp is how the host is told someone registered.
There is no automatic conversion for visitors. The zone appears as a label beside the start time you chose, which is why the relatives-abroad equivalents belong in the description, written out in words.
They can cancel from the page, and the list marks them accordingly, freeing a place for anyone waiting. Afterwards you can send that segment the recording link you made yourself along with the materials from the evening.
Get Started
Put the agenda, the speaker and the real time on one page, let the confirmation and the reminders handle the rest, and check the list before you open.
