For hosts comparing how to send
Digital event invitations beat a printed card where it counts: replies arrive as data, details update for everyone at once, and guests check in with the QR that already came with their invite.
There are three ways people send an invitation digitally: an image dropped into a chat, a PDF, or a link page. All three get the design to the guest. They diverge completely on everything after that. Deciding between them is less about looks and more about what you need the invitation to still be able to do once it has been sent.
Instant to send and purely visual, then it stops. It cannot update if a detail changes, cannot collect a reply, and cannot record who saw it. Every follow-up and every confirmation becomes a message to you.
Better for something printable and detailed, such as a schedule or a menu, and fine for a webinar where real attendee registration lives behind a form. For an ordinary party it is still static: no live reply tracking, no running count against names.
The one that keeps working. Guests reply on it, the details refresh for everyone when you change them, and each confirmation lands as data on your list. It is the only format of the three that turns an invitation into a record of who is coming.
A link-page invitation carries a check-in code, so the door is handled by the same object that invited people in.
None of that requires you to run a spreadsheet or a clipboard queue. The advantage of a digital event invitation over a printed card shows up in exactly the places a card is blind: replies arrive as data rather as hopeful messages, a changed time updates for every guest at once, and the person who sent an RSVP three weeks ago is recognised at the door by the same QR that came with the invitation. The card was a snapshot; the page keeps working from the moment you send it to the moment people walk through.
How it works
Start the invitation as a link page in the app or through Jitabi, so it can collect replies and update after sending rather than being a frozen picture.
Enable the reply button so confirmations arrive as data, and give guests the personal QR that comes with the invite.
Send the link over WhatsApp, SMS or email, or print the QR onto paper you hand out yourself, knowing it points back to the live page.
On the day, scanning a guest's QR marks them arrived and updates your live list, so the invitation that invited them also checks them in.
Questions
When you want something rich and printable, or for a webinar where the registration behind the invitation is a real form that captures names and emails, a PDF has its place. For an ordinary party though, it stays a static document: it will not collect replies against your guest list or refresh a changed detail, so a link page serves better.
Each guest receives a personal QR with their invitation. At the door you open the live list and scan the code they present, which marks that name as arrived. There is nothing extra for the guest to do or install; the QR simply came alongside the invite.
Yes. You can print the invitation's QR onto your own paper cards to hand out. The guest scans or opens that code and reaches the live page, so the physical card carries the digital reply and check-in without being cut off from them.
Three things, all after sending: it collects replies as data against names, it updates details for every guest at once when the plan changes, and it recognises someone at the door through the QR already in their invite. A card or an exported PDF is fixed the moment it leaves you.
Get Started
Choose a link page so replies become data, details stay current, and the QR that invited each guest also checks them in. Start free.
